Kampung Angkat Committee‏

Dear all,

On 6th of December IMU will be sending a group of students to Kampung Angkat Orang Asli as a part of IMU Cares. Students will be conducting Health screening such as BMI, Hypertension and Diabetes Screening on the adults and Lice check-up, deworming medication and scabies check up on the kids.

We need to form a committee for this event and the S.O.Ps are mentioned below. Louis Pang, the President of CSC, is the Director for this event. Committee members will be getting certificates and IMU shirts.

Application for the Committee ends on 6th of November and will be selected on a first come first serve basis. We would really appreciate it if all faculties were involved.

Please email your application to imusrc@gmail.com with your:

Name:
ID:
Handphone number:
Email Address:
Preferred position 1:
Preferred position 2:
Preferred position 3:

The SOPs:

Vice Director

To work along with the director on ensuring that the progress of the project is running smoothly
To assist Director in all his/her major responsibilities
To act as Acting Director whenever the present Director is unavailable.
Oversees the progression of all comments by giving comments, ideas and guidelines


Secretary

§ Firstly, to provide the secretarial skills of organization, efficiency and minute writing and playing a supporting role for the committee.

§ Minutes of every meeting must be taken down and a copy submitted to the Advisor and SSD within 3 days of the meeting.

§ To ensure any outstanding datelines or objectives are brought to the President’s attention without delay.

§ To ensure all outgoing letters to any company or institution is filtered first by Advisor or SSD

§ To aid the President in whatever task is requested, but only if deemed reasonable and not as an avenue for the President to escape work.

To write a complete report of the events and submitted to Student Services, Advisor and SRC Social Concern Rep one week after the event
Accountable for all the documentation of minutes, correspondence, reports and all S.O.P


Assistant Secretary

To act as Acting Secretary whenever the present Secretary is unavailable
To assist Secretary in all his/her tasks


Treasurer

To come up a feasible budget for the project
To manage and record all expenses of the projects
To liaise with SRC Treasurer and ECA Coordinator SSD for budget allocation
To be accountable for all the approved budget
To have the final say on the project expenditure
To prepare a final report on all the expenditure with all receipts one week after the events


Publicity and Liaison Officer

Promote/publicise, organise awareness campaign and update on the progress to the public
Responsible for concept, design and printing of all promotional material
Report to Marketing Department for all design and concept
Prepare for programme booklet and coordinate event ceremony, if any
Contact person between Kg Angkat, Student Services Department and Committee
Must be fluent in Malay.


Equipment and Medication Officer

To manage inventory and storage for all medical supplies, and any stock of medicine or sponsorship items
To control the medication on the day of event
To serve any request of medication of that day


Volunteer Officer

To recruit students volunteer for that day
To manage and assign volunteers to health booth on the health screening day
To maintain and take care of volunteer welfare throughout the event
To brief students volunteer on their roles and responsibilities
To manage the inventory and distribution of ECA T-Shirt to all volunteers


Transportation, Logistic & Equipment Officer

To arrange for students transportation throughout the event
To arrange transportation of equipment from IMU Bukit Jalil to Kg Serendah
To manage and check the inventory of all equipment from IMU
To work closely with Equipment and Medication Officer on transportation of medical supplies and Volunteer Officer for students transportation


Food & Beverages Officer

To contact and liaise with selected caterer for menu, food preparation and food deliveries to the event
To manage a team for food distribution on the event
To manage and control the inventory of food and beverages


Sponsorship & Donation Officer

To set a booth for item donation from donors
To manage all donation in terms of collection, storage, segregation and distribution
To find sponsorship from interested parties and companies
To manage all sponsorship goods received and come up with a control management

Warmest regards,
Zia Shah